# Prepare a project handover record

Illustrative SOP v1.0. Adapt, test and approve before use.

## Owner

Project coordination; the project lead reviews the procedure.

## Trigger

A project package is ready to pass to the receiving team.

1. List the documents and approved references the receiving team needs.

2. Check that links open for the intended reader and identify any missing items.

3. Assign an owner to each unresolved action and confirm the handoff.

4. Record the package reference and review the procedure with the receiving team.

## Before starting

An agreed handover document list, package reference and receiving team. Use approved project documents as the source of technical instructions.

## When to pause

If a required document is missing or inaccessible, mark the package incomplete, assign an action owner and obtain the project lead’s decision before closing the handover.

## Completed sample record

Illustrative package C-104; document list checked; drawing link unavailable; action owner project coordinator; next action restore access and request receiving-team confirmation.

## Acceptance check

Open every required link with the receiving role’s access. Distinguish “file exists” from “the intended reader can use it.”

## Maintenance trigger

Review the checklist when contract deliverables, document locations or receiving responsibilities change.

Reviewed by: __________  Effective date: __________  Next review: __________