# Prepare and hand off a supplier order

Illustrative SOP v1.0. Adapt, test and approve before use.

## Owner

Shift manager; the ordering team maintains the instructions.

## Trigger

The location is ready to prepare its regular supplier request.

1. Open the ordering system using sample records and check the location.

2. Add the approved items and record the checks your location requires.

3. Route discrepancies to the responsible manager before submitting.

4. Confirm the order reference and hand it to the receiving shift.

## Before starting

Approved purchasing list, location, supplier details and order cutoff defined by the responsible manager. Keep food handling and safety requirements in their approved procedures.

## When to pause

If quantity, item or delivery information is unclear, pause submission and ask the ordering manager. Record the resolution before handing the order to the next shift.

## Completed sample record

Illustrative order R-104; location DEMO-01; one item awaiting manager clarification; next owner evening-shift manager; submission remains pending.

## Acceptance check

The receiving manager confirms the reference and open question. Check that a pending draft is not mistaken for a submitted order.

## Maintenance trigger

Review after a supplier, ordering system or approval-rule change.

Reviewed by: __________  Effective date: __________  Next review: __________