SOPFlow Free plan
Free SOP software for small teams
SOPFlow is free SOP software for creating, organizing and sharing standard operating procedures. Start with up to 3 users and 5 SOPs, including AI drafting, browser recorder processing and PDF export. AI tools share 50,000 tokens per workspace each week.
$0 per month. No credit card required. An ongoing free plan with usage limits.
- Per month (USD)
- $0
- Users per workspace
- 3
- SOPs per workspace
- 5
- Shared AI tokens per week
- 50,000
Meet SOPFlow AI.
Generate SOP drafts, structure existing instructions, and review procedures. Explore the AI tools behind a clearer way to work.
A free SOP creator for work your team repeats
Write a procedure yourself, bring existing text into AI import, or use SOP Recorder to capture a supported browser workflow. Turn the useful steps into an editable procedure, organize it under a team, and give colleagues one place to find the instructions.
AI gives you a draft. Check the screenshots, add decisions and exceptions, name the responsible people, and test the steps before publishing. The recorder captures browser workflows; native desktop application recording is not currently available.
See how the SOP recorder works
What is included in SOPFlow's Free plan?
These are workspace allowances, shared by your team. Free includes the tools below without a paid subscription; larger workloads may need a paid plan.
| Allowance | Free |
|---|---|
| Users | 3 |
| SOPs | 5 |
| Org charts | 1 |
| Org chart nodes | 25 |
| Maximum upload per file | 10 MB |
| Total storage | 100 MB |
| AI tokens per week | 50,000 |
Included tools and plan boundaries
- SOPFlow AI: Generate, Review and ImportIncluded
- AI recorder processingIncluded
- PDF exportIncluded
- Audit logIncluded
- API accessNot included
- Priority supportNot included
AI tools share one weekly token allowance for the workspace. It resets Monday at 00:00 UTC, with no rollover or automatic overage charges. Tokens measure AI usage, so the number of drafts depends on their length and complexity.
Compare Free and paid plansFree SOP software for a small business: where to start
Choose a recurring task that another person needs to perform reliably. These are suggested starting points, not customer results.
Customer handoff
Document the information a salesperson passes to the next owner: account details, agreed scope, missing items and the next action. Include a check before the handoff is marked ready.
New employee setup
Write the request and approval steps for setting up a new teammate. Name the person responsible for each step and explain how they confirm completion. Link to the current policies.
A recurring browser task
Capture a routine CRM update or report preparation with example data. Review the draft, remove unnecessary actions, and add the decisions that screenshots alone cannot explain.
How to create an SOP for free
Use one procedure to establish a repeatable writing and review habit before filling your workspace. A template helps structure the first draft; the software gives the team a maintained place to use it.
Get the free SOP template and writing guideCreate your free workspace
Register without a credit card. Choose a task with a clear starting point, expected result and owner.
Write or capture the first draft
Start from a template, import existing text, or capture supported browser steps with SOP Recorder. AI processing uses the workspace's shared weekly tokens.
Review it with a teammate
Check the instructions, screenshots, access requirements and exceptions. Ask a colleague to follow the procedure in a suitable practice setting, then correct anything unclear.
Publish and keep it current
Make the reviewed procedure available to the team. Export a PDF when useful, and revisit the instructions when the process or tools change.
When Free fits and when to upgrade
Free is a practical starting point for an owner documenting a business, a team of up to 3 people, or a pilot of up to 5 SOPs. Check the storage and AI allowance against the size of the workflows you want to capture.
Compare paid plans when you need more users, SOPs, storage or weekly AI tokens. API access and priority support have their own plan availability. Choose based on the capacity and features your work needs.
Compare Free and paid plansQuestions about free SOP software
Is SOPFlow really free, or is it a free trial?
SOPFlow has an ongoing Free plan at $0 per month, with up to 3 users and 5 SOPs. It is separate from any trial of a paid plan. You can start without a credit card and continue within the Free plan's limits.
Can I use SOPFlow as a free AI SOP generator?
Yes. The Free plan includes AI Generate, Review and Import, plus AI recorder processing. These tools share 50,000 tokens per workspace per week. AI use is limited by that allowance, and generated instructions need human review.
Does the free SOP recorder capture desktop applications?
SOP Recorder captures supported browser workflows through its Chrome extension. The Free plan includes AI processing within its shared weekly allowance. Native desktop application recording is not currently available.
Can I export an SOP to PDF for free?
Yes. PDF export is included in SOPFlow's Free plan. The workspace still has limits of 5 SOPs, 100 MB total storage and 10 MB per uploaded file.
Is the Free plan suitable for a small business?
It can suit a small team documenting its first repeatable processes: up to 3 users, 5 SOPs and 1 org chart. Compare the limits with your team size and document volume before choosing. Larger teams or libraries need more capacity.
How do I choose the best free SOP software for my team?
Check whether it is an ongoing free plan or a timed trial, how many people and procedures it allows, and whether you can export your work. Then test one real workflow: write or record the steps, ask a teammate to follow them, and check how you will maintain updates. Compare AI, storage and sharing limits before committing your full library.
What happens when I use the weekly AI allowance?
The Free plan has 50,000 shared AI tokens per week. Once the allowance is used, wait for the weekly reset or choose a plan with more capacity. It resets Monday at 00:00 UTC. Unused tokens do not roll over, and there are no automatic overage charges.
How is free SOP software different from a free SOP template?
A template provides a document structure you fill in. SOPFlow provides a workspace for editable procedures, team organization, review and shared access. You can start with a free template and bring the instructions into SOPFlow when you want to manage them with your team.
Start with one procedure your team can use
Create a free workspace, document a repeatable task and review it together. Expand when the process works for your team.
Create a free workspace